When writing a new e-mail, you can launch the add-in for IncaMail either below (in OWA) or beside (in Outlook 2013/2016) the Add-ins (or Apps) symbol. A menu is opened on the right-hand side:
A: Select the delivery type: You can send an IncaMail message using one of three dispatch types: Confidential , Personal or Registered .
B: Mark the recipient addresses (OWA only): The recipients’ e-mail addresses are marked with a padlock symbol to indicate that the message was sent securely. Note: IncaMail recipient addresses contain .incamail.ch as an extension to the e-mail address. They may also be displayed in this format in the list of suggested e-mail addresses. If this address (instead of the address without the extension) is selected for an e-mail, the recipient automatically receives an IncaMail message, even if the add-in for IncaMail is not open.
C: Prefix in the subject line: The delivery type is marked in the subject line of the message with a prefix: <c> = Confidential IncaMail message, <p> = Personal IncaMail message, <r> = Registered IncaMail message. This prefix should not be removed. If it is removed, however, the message will be sent as Confidential.
D: IncaMail large file transfer: The IncaMail large file transfer feature lets you send large volumes of data via secure e-mails. You can transfer the required files up to 1 GB in size securely to IncaMail via drag and drop or by clicking on the marked zone. Download links are then automatically generated in the current message. Send the message as usual via IncaMail to transfer large amounts of data securely.
E: Logbook: Registered IncaMail users can access the logbook directly from the e-mail client, where they can retroactively block sent messages, for example. The logbook is protected by two-factor authentication. The user must register on incamail.com before they can access the logbook directly from the e-mail client. Sent messages can be blocked from the logbook. All personal and registered messages can be blocked. Confidential messages can only be blocked if the recipient receives the IncaMail message via incamail.com and not via the e-mail client. If a message is blocked, the recipient will no longer have access to it, even if they have already read it.